KACTS Minutes

 

May 21, 2004

February 19, 2004

November 3, 2003

July 10, 2003

May 28, 2003

February 6, 2003

October 30, 2002

September 24, 2002

June 6, 2002

April 11, 2002

May 8, 2001

March 15, 2001

January 17, 2001

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION COMMITTEE
METROPOLITAN PLANNING ORGANIZATION

KACTS

Meeting
Friday
May 21, 2004
10:00 a.m.
Berwick Town Hall


Draft Minutes

Voting Members Present: Jim McMahon - Berwick; Duane Scott - Maine Department of Transportation (MDOT); Rick Rossiter - Kittery; Terry Oliver - South Berwick; Connie Garber - York County Community Action Corporation (YCCAC); Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC)

Others present: Robert Perschy - Berwick; Jerry Douglass - MDOT; Kristie Rabaska - Aquarian Engineering Services; John Perry - Federal Highway Administration; Joshua Mack - SMRPC

Agenda Items

1. Approval of Minutes for the 2/19/2004 KACTS Meeting

Jim McMahon moved to accept the minutes as written. Connie Garber seconded the motion. The Committee approved the minutes as written.

2. Stormwater Management Plan update

Tom Reinauer briefed the committee on the progress of the stormwater management planning process for Kittery. Kittery has sent SMRPC the first round of catch basin data. At this point approximately 200 catch basins have been recorded with Global Positioning System (GPS) units and there are approximately 400 more catch basins to integrate into Geographic Information System shapefiles. SMRPC will be meeting with Kittery in the next few weeks to discuss stormwater management data sharing. Tom explained that SMRPC will conduct all billing and mapping information services for the stormwater management plan.
Kristie Rabaska explained that she has held one stakeholder meeting for Kittery to discuss their stormwater management plan. Her staff will be using GPS technology to identify catch basin data in Eliot and will turn that data over to SMRPC for mapping. Kristie stated that a catch basin cleaning was scheduled for June in South Berwick and there would be more stakeholder meetings conducted in Kittery, Eliot and Berwick.
Kristie mentioned that she went to a stormwater management conference in Portland recently and there was some discussion about the Palesky tax cap proposal. A major topic of discussion at the conference was the idea of municipalities working together to implement stormwater utilities fees. With the Palesky amendment on the referendum and with greater pressure on the state legislature to provide tax relief, the Muskie School is taking steps to research the possibility of having towns implement stormwater utilities fees through stormwater utilities districts.

3. Unified Planning Work Program (UPWP) Amendment Item

Tom explained that representatives from Kittery, Eliot and South Berwick met last fall to discuss forming an implementation plan as a follow up to a former KACTS Route 236 Corridor Study. The follow up study would recommend implementation steps for the corridor including recommendations for municipal access management regulations and land use ordinances. The plan would also address the recently completed South Berwick Origin-Destination Survey. Tom explained that he has already sent the Route 236 proposal to the KACTS towns and MDOT, and all parties have responded to the proposal with comments. MDOT has agreed to pick up 10% of the budget for this planning study. Another 10% would be picked up through Southern Maine Regional Planning Commission. Tom explained that the KACTS Committee would have to vote to amend the Unified Planning Work Program (UPWP) to incorporate the Route 236 study. If the Committee agreed to amend the UPWP, the study would commence in July or August.
Rick Rossiter asked if the study area included the Kittery traffic circle, and if former study recommendations, such as the relocation of the off-ramp near the circle would be considered in the study? Tom explained that the traffic circle and former planning study recommendations relating to the circle would be considered in the new Route 236 study. Rick asked if the study area included Berwick? Tom responded that the study area ends at the Berwick Town Line, so that South Berwick's entire downtown can be incorporated in the study. Connie Garber requested that a representative from public transportation be part of the advisory committee. The Committee agreed that public transportation should be represented on the Committee. Tom asked the Committee if the study should be a new task or part of the special studies task? Jerry Douglass responded that it could be a special studies task, so long as that information is conveyed to MDOT in the final proposal. Connie made a motion to amend the the UPWP to include the Route 236 Study as part of the Special Studies Task. Rick Rossiter seconded the motion. The Committee unanimously voted to amend the UPWP to include the Route 236 Corridor Study.

4. South Berwick Origin-Destination Survey

Tom briefed the Committee on the South Berwick Origin-Destination Survey, a license plate match survey administered by Wilbur Smith Associates in the fall of 2003 that documented through traffic patterns through downtown South Berwick. The Survey had four counting stations, one on each side of the downtown on Route 4 and Route 236. Tom explained that he had been working with the South Berwick Traffic Committee to discuss the findings of the study and develop next steps. Many of the short-term recommendations focused on things that South Berwick could do with the local schools to reduce congestion through the downtown. Tom explained that the longer term solutions are less clear. Hopefully, further study and discussion from the Route 236 Corridor Study would help the town develop long term solutions. Terry Oliver briefed the KACTS Committee on his idea to create a large one-way system through downtown South Berwick.
Tom asked what Maine DOT would like to see from South Berwick to begin developing long-term solutions for the town's congestion issue. He explained that he didn't think the South Berwick O-D Study would be sufficient to develop a traffic model for the corridor. Tom suggested that maybe SMRPC and Terry Oliver could come up to Augusta and meet Maine DOT to talk about next steps. Duane Scott suggested that the next logical step would be for South Berwick to develop a Traffic Improvement Study. The Study would recommend short-term and long-term alternatives for the downtown-also the study would need to be informed by a visioning process for the downtown including towns visions for the schools and town hall. Tom said that some recommendations have emerged from the South Berwick O-D study, but that he doesn't believe there is any existing South Berwick downtown plan. Terry confirmed that there aren't any aspects of the Comprehensive Plan that address congestion issues in the downtown. Terry explained the discussions he recently had with Randy Dunton at the Regional Maine DOT office about reconfiguring the area around Marshwood Middle School. Duane said that the Traffic Movement Study should be a functional transportation study that discusses Travel Demand Management and Transportation Systems Management. It was agreed that Tom and Terry would set up a meeting with engineering and planning employees from Maine DOT to further discuss the implementation of a functionally based Traffic Improvement Study.

5. Other Business

Tom announced that KACTS may be getting involved in discussions occurring between the Eastern Trail Alliance and operators of the Route 1 bridge between Kittery and Portsmouth. Tom explained that bicyclists have been complaining that they have to walk their bikes over the entire bridge, because Portsmouth has an ordinance that prohibits bicyclists from riding on sidewalks in that city. Many bicyclists are riding their bikes across the bridge and ignoring the ordinance. Portsmouth has been ticketing bicyclists who don't obey the city ordinance. Bridge operators are afraid of bicyclists hitting the bridge operators when they step out of the bridge building. Tom explained that KACTS may have a mediation role to play in this dispute.
Tom announced that there may be additional funds for the KACTS PL contract. John Perry said there may be approximately $400,000 additional funds for Maine MPOs. Duane explained that Maine DOT is looking into the funds and that they may be over the MPO obligation limit.
Tom explained that the KACTS Committee will need to begin developing a long-term staffing plan. He expects to step down from his role as Chair of the Committee. Josh Mack would staff future meetings for the KACTS MPO and Tom would come in on an as-needed basis. Connie suggested that the Committee consider having a rotating Chair person. It was pointed out that Dan Blanchette was the acting Co-Chairperson. Rick motioned that Dan become the new Chairperson until the Committee voted for a new Chair. Connie seconded the motion. The Committee voted unanimously to have Dan Blanchette become acting Chairperson.
Rick asked about the letter that Commissioner Cole wrote to KACTS in response to a KACTS letter that Tom drafted requesting more funding for the Route 1 reconstruction project in Kittery. The letter stated that the project would be expensive because of a Right of Way (ROW) acquisition needed for the project. Rick explained that he doesn't think a ROW acquisition is necessary due to the current width of 100 feet. He asked if the project could be bumped up a year because the ROW acquisition isn't needed. Tom suggested that Kittery and KACTS give a highway spec. sheet to the Maine DOT so that they can look at the project area. Jerry suggested that Holly Anderson and Kyle Jackson be kept in the loop for that project.
Rick also asked about a recent solicitation by the Maine DOT asking towns for projects using the Transportation Enhancement funds. He said that Kittery has a project to pave shoulders (roughly one half mile) on Dennett Road and wants to get a sense of whether KACTS would support the project. Connie said that the project appeared to be consistent with the KACTS Transportation Plan. Terry said that South Berwick is also submitting a Transportation Enhancement project. Duane said that the more approval for the projects, the better. Connie suggested that KACTS draft two letters (one for Kittery and one for South Berwick) supporting the two bike/ped projects.
Jerry brought the official Metropolitan Planning Area maps (derived from the 2000 Census) for KACTS and would like the committee to review the agreed-upon boundary lines. The Committee reviewed the map and Tom signed off on the maps as Committee Chair.
The meeting was adjourned at 12 pm.

-Submitted by Joshua Mack, SMRPC

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION COMMITTEE
METROPOLITAN PLANNING ORGANIZATION

KACTS

Meeting
Thursday
February 19, 2004
10:00 a.m.
South Berwick Town Hall


Draft Minutes

Voting Members Present: Jim McMahon - Berwick; Duane Scott - Maine Department of Transportation (MDOT); Rick Rossiter - Kittery; Terry Oliver - South Berwick; Nancy Wyman - Lebanon; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC)

Others present: Jerry Douglass - MDOT; Anna Price - MDOT; John Perry - Federal Highway Administration; Joshua Mack - SMRPC

Agenda Items

1. Approval of Minutes for the 11/3/2003 KACTS Meeting

Jim McMahon asked to change "recognizing" on the fifth line of the last paragraph of the second page to "recognize". He also questioned whether the sentence on the 6th line of "5. Other Business" referred to him. It was agreed that the sentence, "Jim clarified that the town project manager must be certified" would be stricken from the record. Jim motioned to approve the 11/3/2003 minutes. Terry Oliver seconded the motion. The Committee approved the minutes.

2. Proposed KACTS boundary change and change in Maine MPO capital improvements formula

Tom Reinauer explained that the MDOT, in conjunction with the four Maine Metropolitan Planning Organizations had recently been entertaining the idea of a new way of redrawing the MPO boundaries. This redrawing would change the boundaries that the KACTS Committee had originally approved in the summer of 2003. Tom gave the floor to Duane Scott to make a presentation about the proposed MPO boundary policy change.
Duane Scott first presented a map produced in 1993 that was approved by the MDOT as the last official record of an approved "Metropolitan Planning Area" (MPA) boundary for KACTS. In addition, he presented a map published in 1995, and noted that minor changes to the 1993 map were also officially approved by MDOT. Duane explained that the MDOT has attempted to change the current multi-boundary system into a "one-boundary" system. The multi-boundary system has a core boundary based on the last census urbanized area an additional "planning area," which is based on an MPO projected analysis of where the urbanized area will likely be in 20 years. In the past, both areas were eligible for capital improvement funds and planning funds. This system did not give any significance to the approved 1993 and 1995 map MPA areas, because both planning funds and capital funds could be used in both the urbanized and planning areas.
The one-boundary system concept that MDOT is proposing would establish the new KACTS MPA boundary based on the 1993 map of the KACTS MPA, the 1995 amended MPA boundary map, and any additional urbanized area identified by the 2000 Census as the new MPA area. In addition, Maine MPOs would have the opportunity to aggregate or "smooth" out small gaps in the resultant area that should be logically incorporated in the MPA system. This new MPA system would be used as the territory to run formulas (eg. Vehicle Miles Traveled, Lane Miles, Population) to determine each MPO's future state appropriation of capital improvement and planning funds. Also, the MPA boundary would outline the new area in which future capital improvement projects would be eligible for MPO capital improvement funds.
Duane explained that with the new one boundary system, each MPO would have the opportunity to reconsider redesigning its planning "study area". He explained that each MPO may want to consider having a "rural initiative" to actively outreach neighborhoods/communities for future planning funds, especially neighborhoods that appear to be part of future urbanized areas. Tom Reinauer explained that if the KACTS committee adopted the MDOT proposal, SMRPC had looked at possibly expanding the new planning study area out to the town boundaries of all the KACTS towns. Duane said that other Maine MPOs were in the process of expanding their study area to municipal boundaries.
Jim McMahon asked if the KACTS MPA boundary would shrink, would the state allocation to KACTS also shrink? Duane explained that the allocation would still increase due to the new formula. Jim also asked if the Committee did not want to spend its PL funds outside of the MPA area, could the Committee decide to spend PL funds only in the MPA boundary. Duane confirmed that the Committee could decide to spend PL funds only in the MPA area if they chose too, but that it might be a good idea to expand the planning study area in case the need arises to develop a planning study farther away from the urbanized areas. Jim asked if the Committee would need to amend bylaws or rules to incorporate the new MPA system? Duane did not think so. Tom offered to work with Josh and Nate Kane at the MDOT to do a "smoothing" analysis of gaps in the boundary and present the findings at the next meeting. The Committee agreed to have SMRPC perform the smoothing exercise. Jim made a motion to approve the MPA boundary that included the 1993 official map, the 1995 official amended map, and the 2000 urbanized areas, and also approve a planning study area that would incorporate the Kittery, Eliot, South Berwick, Berwick and Lebanon boundaries, with the understanding that some smoothing may need to occur. Terry Oliver seconded the motion. The Committee voted to approve the motion. Duane followed up his MPO boundary policy presentation by explaining that municipalities also have the option of only including the 2000 Census Urbanized Area, and no more, if they wish.

3. New formula for distribution of highway funds to the MPOs
Tom explained that in addition to a new boundary, the MDOT is in the process of reforming the capital improvement funding formula to the state's MPOs. Rick Rossiter asked if the new formula would affect projects currently funded. Duane answered that the formula would affect the next BTIP. Duane started a presentation on the new proposed formula. Duane explained that traditionally, all state MPOs had been budgeted a flat 12.5 million dollars biennially from the MDOT. The new proposed formula would scrap the flat 12.5 million budget and base the new budget on federal funds originally meant for Maine's MPOs. This new budget is guaranteed to be much higher than the 12.5 million dollar figure. In addition, the MDOT is proposing aligning state allocation percentages with federal allocation percentages for Surface Transportation Program (STP), National Highway System, and Minimum Guarantee funds. Duane showed spreadsheets displaying the differences in MPO budgets, and outcomes of the state formulas based on federal formulas using the MDOT's best available data. Tom asked if the Committee needed to approve the formula. Duane responded that the MDOT wanted to present the formula in order to get input from the MPOs. John Perry noted that according to the spreadsheets, KACTS funds for capital improvement funds would almost double. Rick Rossiter said that in the past KACTS could petition the MDOT Commissioner to issue additional funds for capital projects if KACTS was short of those funds. Rick asked if the new formula policy would limit KACTS ability to petition the Commissioner for additional funds in the future. Duane answered that there is nothing in the new policy stopping the Committee from requesting additional funds for KACTS.

4. South Berwick Origin & Destination Study

Tom Reinauer announced that Wilbur Smith Associates has crunched the numbers for the origin-destination license plate survey held last fall in South Berwick, and a South Berwick Committee will convene on Thursday, February 26, 2004 to review the consultant's preliminary findings. Tom said that SMRPC reviewed the initial numbers calculated by Wilbur Smith Associates and has requested additional information be presented to the South Berwick Committee in the future.

5. Stormwater Management Activities

Tom Reinauer updated the Committee on the progress of mapping activities in Kittery and South Berwick for their stormwater management systems. He explained that EER has developed a grant that it has submitted to the Environmental Protection Agency to cover part of the outreach task of the Stormwater Management Plans. It is a fairly competitive grant, so we will have to wait and see how we do. We decided to submit the EPA grant after receiving word from the Maine State Planning Office that this activity was not eligible for one of their "Regional Challenge Gants". Jim McMahon asked if SMRPC would be the project coordinator of the stormwater management grant. Tom responded that SMRPC would handle the coordination, because EER would be providing the stormwater management activities and submitting one bill to SMRPC. SMRPC will then pass through the bills and get reimbursed from the towns. Eliot, Berwick, and South Berwick have approved the contract so far, and Kittery has a meeting next week. Once the contract is approved, work can begin on the management activities.

6. Other Business

Terry Oliver asked Tom Reinauer when SMRPC would begin its Route 236 study. Tom explained that SMRPC had submitted a proposal to the MDOT for their review and was waiting on their approval. Terry asked for clarification of the study area. Terry and Jim McMahon suggested that the study should go to the Berwick Town Line on both Route 236 and Route 4. Tom said that he had reamended the study area before submitting the proposal to MDOT, and would take another look at the study area to make sure that the northern section of the study area is incorporated.
Duane Scott responded to a concern at an earlier meeting that there was a visibility problem on the Exit 2 ramp off of I-95 in Kittery. He gave Rick Rossiter a contact at the MDOT regional maintenance and operations office to discuss the sight distance issue.
There was no other business. The meeting was adjourned at 12:15 PM.

Submitted by Joshua Mack, SMRPC

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION COMMITTEE
METROPOLITAN PLANNING ORGANIZATION

KACTS

Meeting
Wednesday
November 3, 2003
10:00 a.m.
Berwick Town Hall


Minutes

Voting Members Present: Jim McMahon - Berwick; Duane Scott - Maine Department of Transportation (MDOT); Rick Rossiter - Kittery; Terry Oliver - South Berwick; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Rebecca Grover - Maine Turnpike Authority; Dan Blanchette - Eliot; Connie Garber - York County Community Action Corporation;

Others present: Jerry Douglass - MDOT; Joshua Mack - SMRPC.

Agenda Items

1. Approval of Minutes for the 7/10/03 KACTS Meeting

On a motion from Jim McMahon, seconded by Dan Blanchette, the Minutes of 7/10/03 were approved (8-0).

2. 2003 KACTS Transportation Plan

Tom Reinauer explained that the draft KACTS Transportation Plan is currently undergoing a 15 day public comment period, which will end on November 5, 2003. He stated that the Committee was e-mailed and mailed a copy of the draft plan, and members were asked to make comments and recommendations to update the plan. Tom opened up the table for the committee to begin making comments on the plan.
Jim McMahon said that he was happy with the plan. Connie Garber said that she had already e-mailed comments to SMRPC. Duane Scott submitted written comments to Tom.
Rick Rossiter began discussion on the plan by first asking why the map on page 4 shows that State Route 101 in Kittery is a local road, but the same road is shown as a collector road in Eliot. Josh Mack stated that the map is a representation of DOT data, and SMRPC would verify that particular road. Tom stated that he believed the road data is correct. Rick also asked why Route 1 in Kittery changes from a principal arterial to a minor arterial. Tom said he believed that the highway's principal arterial status has to do with the Naval Shipyard.
Rick also commented on the rest area section of the plan (pp. 14-15) and was concerned in particular about the MDOT study on commercial trucking rest areas. He stated that the MDOT and the Committee have to be careful about expanding rest areas because the rest areas are often magnets for significant criminal activities such as drug dealing. He is not sure if Kittery would be amenable to another or an expansion of truck rest stops.
Rick referenced Table 4 "Recent Funding Allocations for KACTS Public Transit" and stated that he was concerned about how much it costs KACTS to fund public transit. According to his calculations it would cost about $2.61 per trip. Jim said it is up to COAST ultimately to decide if it is worth running the service if it is too expensive. Connie, Rick and Tom all agreed that Table 4 should be revised and made easier to read. Rick would like information about how much it costs KACTS to fund COAST's Route 1 route. Dan agreed that it was important to find out how much it costs KACTS to maintain the public transit routes. Tom said a related issue is that the SMRPC staff, COAST, YCCAC and MDOT will be meeting to discuss ways of reallocating/redistributing funds to the public transit agencies. A new formula may need to be created rather than the current 60/40 allocation (YCCAC/COAST).
Rick's last item was the wording of the third bullet in Highway subheading of the KACTS Policies and Recommendations Section on page 36: "Monitor accident frequency and type along the Route 1 Bypass, and Route 1 bridges over the Piscataqua river." He asked if this has been done or if it's being proposed. Tom answered that it is being proposed. Rick also asked about the 6th bullet under the Highway subheading: "Explore and support efforts to reduce the amount of vehicles entering Kittery traffic circle, and improve traffic flow through the circle and on the Route 1 Bypass." Rick stated that it would be best to relocate the bypass to Old Post Road, because of the danger of the off-ramp that leads into this intersection. Tom said MDOT looked into a full traffic light at the interchange, but Kittery said that the light would not be an option. SMRPC submitted a list of property landowners in the area to MDOT so that other options could be considered.
Duane Scott stated that there is a part in the plan that uses the term "High Accident" instead of "Crash". He explained that the MDOT changed the terminology to a crash and this should be changed in the plan.
Connie Garber suggested that the committee revisit the Public Transportation subheading in the "KACTS Policies and Recommendations" section and consider striking "the implementation of" in the second bullet: "Support the implementation of passenger rail service between Boston and Portland." Connie also stated that the Committee should update the third bullet of the Public Transportation and recognize the two urbanized areas that make up KACTS, the Portsmouth and Dover-Rochester urbanized areas, respectively. She explained that COAST already has a link to the Dover-Rochester area and therefore should be taken out from the recommendation, but the Portsmouth urbanized area should remain. Tom said that groups in Kittery and Portsmouth are excited about making the link between the two communities. Connie also recommended that the proposed Coastal Explorer should enter the Public Transportation subheading, and gave background on the development of that system, which may include stops in Kittery. Tom described the RFP that was posted for the Coastal Explorer route and that the proposals are due on November 21, 2003. He said that it is possible that the route will be extended into Kittery, possibly to the Kittery mall area. Tom said KACTS can update the plan to reflect the committee's support for the Coastal Explorer. Jim asked if by adding a new recommendation, will the Committee have to have another public comment period. Tom answered that the rules are vague, but that it requires the Committee to start an additional public review if there are any major changes. Duane stated that the Committee members can serve as representatives for the public process, and also that the plan is posted on a website.
Duane noted that the second bullet under the subheading Public Transportation on page 36 should also recognize that the passenger rail system will extend to Brunswick.
Tom brought up Conrad Welzel's (Maine Turnpike Authority) e-mailed recommendation that an additional interchange on I-95 in Kittery is not in the MTA's plans. Rebecca Grover reaffirmed that it is not on MTA's radar screen. Rick said that the interchange is still needed. Tom said that the Committee has also discussed improving the connection to Route 1 in Kittery through the rest area and the current configuration of the rest area does not make it easy for people to get on and off I-95 from Kittery. Dan Blanchette said that he would like to keep the interchange idea as a bullet under the Highway subsection. Dan suggested that the Committee change the wording of the bullet from "support" to "improving" "which may include an interchange." Rebecca explained that it is not in the plan because the MTA receives so many requests from other towns. Tom suggested that representatives from MDOT be invited down to the next meeting to talk about the interstate access and Route 1 circle. Duane stated that if towns are having trouble petitioning the DOT they should send letters directly to the MDOT Commissioner. Tom said that SMRPC is happy to petition MDOT about the interchange problem, but that SMRPC needs support from the towns. Tom offered to write a letter to the MTA about the interchange recommendation and that it should be considered by the MTA. Connie suggested writing a "statement of fact" letter stating the KACTS will continue to recommend the improving access to Kittery. Dan made a motion to authorize SMRPC to write the letter. Duane seconded the motion. The Committee voted for the motion unanimously (8-0).
Connie suggested that in the KACTS Transportation Plan should mention its relationship with other plans, such as the MTA 10 year plan.
Tom asked how the Committee would like to review the updates of the plan. He proposed sending a revised version of the plan to Committee members.

3. South Berwick Origin and Destination Survey

Tom discussed the origin/destination survey conducted by the Town of South Berwick, Wilbur Smith Associates, SMRPC, and South Berwick volunteers. The group collected data for morning and afternoon peak hours on two separate days. SMRPC's traffic counters were also used to count cars, speed of vehicles, and direction of vehicles. Volunteers used tape recorders to document the numbers of license plates moving through 4 different locations outside of South Berwick's downtown area on Routes 4 and 236. The tape recorder data was submitted to Wilbur Smith Associates and they will transcribe the data. Wilbur Smith's analysis of the data should be available sometime after Thanksgiving.

4. Stormwater Management Activities

Tom explained that SMRPC has worked with the Town of Kittery and Berwick to begin stormwater management phase II planning. In Kittery, Rick Rossiter's crew identified outfall locations in the urbanized area of the town using a GPS unit. The crew looked at pipe condition, sediment, pipe composition, locations of outfalls and other information. Tom showed the locations of the outfalls using a GIS presentation. SMRPC will correlate the outfall location data with map and parcel numbers provided originally by the University of New Hampshire for the Town of Kittery. Tom explained that SMRPC will have the role as a data holding agency, and the hope is that towns like Kittery will use this information for planning studies, capital improvement projects and ordinances. Jim McMahon asked what the next step would be. Tom answered that Kittery would be identifying catch basins next. Tom will be visiting town officials in Kittery to make plans for the next steps.
Tom presented information about an available Regional Challenge Grant for Stormwater Management Plans. He noted EER's interest in developing the proposal. Tom asked if all four towns present at the meeting would be interested in pursuing the grant. Jim McMahon had a concern as to whether the plan was relevant to the mechanics of what the towns would need to improve stormwater management. Tom answered that the grant would specifically address public education issues and also work on a partnership with the SeaCoast New Hampshire group. Jim asked if incorporating a larger region in the plan would help the towns. Tom answered that doing the plans collectively would help them avoid duplicating their efforts. Jim asked if the scope of activities are relevant to the plans. Dan Blanchette said that public education could help produce broader recognition of stormwater management, and would not have any immediate benefits, but may help further down the road. Dan suggested that KACTS explore the grant, and iron out the details later. Jim stressed that he wants an end product and not just a study with recommendations. Terry suggested that EER could come up with public education materials that towns could submit to its constituents.
Tom stated that the local match for this grant is 100%, or a one to one match. Towns would have to divide that amount among themselves. Rick asked if KACTS could use planning money for the study or some of it. Tom was not sure, but said he would look into it. Duane suggested that Tom check with John Perry with the Federal Highway Administration to determine if highway planning funds could be used for the studies. It was agreed that the four towns, EER and SMRPC would meet to talk about these issues further.

5. Other Business

Duane spoke about the MDOT's latest efforts to revise contracting procedures. He emphasized that there is no published version of the new contracting procedures, but they are likely to be implemented. He explained that if towns have a project that is under $25,000 the new procedures will make it less cumbersome for towns to receive MDOT funds. Dan asked Duane if in-house administration is covered by the new contracting procedures for local management. Duane said that his understanding is that contracting is under the realm of consultants and not necessarily applicable to town project managers. Terry pointed out that South Berwick competed in the bidding process with private firms and the town used contracting monies. Duane responded that the distinction is between "project management" and "administration". Tom said that he and Suzanne Lepage of SMRPC attended a training for contract management and that SMRPC has served as project manager for several public transit projects. He suggested that SMRPC could be a contract manager for highway projects in the future.
Duane also discussed the MDOT's efforts to follow through with their air quality conformity planning and they are currently in their 45 day public comment period for the plan. He explained that the MDOT and FHWA are doing their technical update-not a full update, and explained that the MDOT needs to update their air quality to conform with the technical update. Closure and approval for the plan will be on January 15, 2004. He explained that this process is necessary to maintain the flow of federal highway and transit funding to the state. Connie asked if the air quality conformity plan affects CMAQ funding. Duane responded that it affects all categories of transportation funding coming from the federal government.
Duane followed up this discussion with a brief description of the MDOT's efforts to allocate funding for planning purposes. He explained that funds have accumulated but were not spent. There is $600,000 currently available to MPOs, but they need to secure match money to receive funding. The projects should also meet the state's 20 year plan goals and have a regional context.
Duane went on to discuss funding allocations for MPO capital funds-different from the planning funds discussed earlier. He explained that MDOT staff are looking at the possibility of revising current capital funds to mirror federal allocations. Based on this revised formula there would be approximately 60% increase in funding for all MPOs. KACTS would receive approximately a 100% increase in funding. Connie brought up the concern that this formula allocation does not take into account trends. For example, Southern Maine has historically been the fastest growing, but has also received the smallest allocation. Duane responded that when looking at different formula models, the funding often produces similar funding amounts. Duane stated that the revised formula is currently at the staff level and needs to be reviewed by the Commissioner.
There was no other business. The meeting was adjourned at 12:00 pm.

Submitted by Joshua Mack, SMRPC

Minutes approved by the KACTS Committee, February 19, 2004.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Thursday
July 10, 2003
10:00 a.m.
Berwick Town Hall
==================================================================

Draft - Minutes - Draft

Voting members present: Terry Oliver - South Berwick; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Duane Scott - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Jim McMahon - Berwick; Dan Blanchette - Eliot; Connie Garber - York County Community Action Corporation (YCCAC); Jim Noel - Kittery.

Others present: Jerry Douglas - MDOT; Tim Bolton - MDOT; Rob Elder - MDOT

Agenda Items

1. Approval of Minutes for the May 28, 2003 KACTS meeting.
On a motion by Connie Garber, seconded by Dan Blanchette, the Minutes of 5/28/03 were approved (8-0).

2. Discussion with Rob Elder, Director of MDOT Office of Freight Transportation.
Rob Elder and Tim Bolton described the Commercial Vehicle Service Plan and distributed copies of the Executive Summary to the Committee. Rob explained the southern Maine is a location that is lacking in available rest areas for truckers who are traveling long distances. Once drivers reach the area, whether they are heading north or south, they have already been traveling for 8-12 hours and are required to rest after 10 hours of driving. Work conducted as part of the Service Plan revealed that the demand for spaces is 123, but there are only 43 available in the region. MDOT and the State Police now allow trucks to park temporarily in the weigh station areas along Interstate 95, but many truckers are reluctant to do so. He mentioned that MDOT is very open to ideas, and would like to look at some type of public-private partnership. They would like to locate a facility on the southbound side of the highway if possible.
Tim Bolton briefly described the process followed to develop the Service Plan. Data collection activities included site visits, surveys, and focus groups made up of trucking companies and drivers. There was also a study advisory committee, which reviewed all of the material and tracked the progress. Tim also listed some of the recommendations from the Plan.
Tom suggested that the Committee gather a list of possible locations for a rest area facility, and submit the list to the Office of Freight Transportation.

3. KACTS Planning Area Boundary.
Tom explained that all of the KACTS municipalities have approved of the proposed boundary changes, and the Committee needs to officially approve the change before the map can be submitted to MDOT and FHWA for review. On a motion by Dan Blanchette, seconded by Jim McMahon, the Committee approved the new KACTS MPO boundary (8-0). Tom said he would contact Nate Kane at MDOT and send him an electronic version of the map boundary so that a final map can be produced.

4. Consultant Selection Procedure
Tom referred Committee members to the document, and pointed out the major changes that were made based on comments at the last meeting. Jim McMahon suggested that distinctions be made throughout the document between the KACTS Committee and the Selection Committee. Other minor changes were suggested, as well. A discussion followed regarding the format of proposals to be submitted, and why cost proposals should be submitted separately from the rest of the proposal. Duane Scott explained that in some cases, organizations select a consultant or firm to conduct work without looking at the price. Once a selection has been made, the organization looks at the submitted bid price and negotiates with the firm.
Duane suggested that the Selection Procedure be given to the MDOT contract and legal departments for review, and Tom can make adjustments to the document as needed. Once any appropriate changes are made, a revised version will be submitted to the Committee.

5. Study Updates.
Tom explained that there will probably be a meeting next month to begin planning the South Berwick Origin and Destination Survey, which was postponed until September.
He said that Environmental Engineering and Remediation (EER) out of Portland was hired to complete the Phase 2 Stormwater Management Plans for Kittery, Eliot, South Berwick, and Berwick. Everyone has been very pleased with their work to date. Tom is also working with Kittery Public Works employees to map the stormwater outfall locations in the Urbanized Area. The data will be exported and displayed on GIS maps.

6. Other Business.
Tom said the SMRPC had recently hired a new planner, who will be starting in the next 2-3 weeks.

There being no further business, the meeting was adjourned at 12:00 p.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Wednesday
May 28, 2003
10:00 a.m.
South Berwick Town Hall
==================================================================
Draft Minutes
Voting members present: Terry Oliver - South Berwick; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Duane Scott - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Jim McMahon - Berwick; Dan Blanchette - Eliot; Connie Garber - York County Community Action Corporation (YCCAC).

Others present: John Dewar- Federal Highway Administration (FHWA); Jerry Douglas - MDOT.

Agenda Items

1. Approval of Minutes for the February 6, 2003 KACTS meeting.
On a motion by Jim McMahon, seconded by Connie Garber, the Minutes of 2/6/03 were approved (7-0).

2. Fiscal Year 2004-2006 Transportation Improvement Program (TIP).
Tom Reinauer briefly described the TIP document and the steps that had been taken to date regarding public participation. There still needs to be air quality information included before approval. This should be available once the State TIP is finalized. Discussion followed regarding formulas, and the effort underway to develop a formula for all of the MPOs. Currently, the amount allotted to the MPOs in total every two years is not based on a formula. The four MPOs have been working with MDOT to develop one, with the goal of using it for the next TIP period.
Tom stated that Rick Rossiter had expressed disappointment with the amount of funds received for the Route 1 reconstruction project. He asked if the Committee would like to send a letter to MDOT echoing this sentiment. The consensus among members was not to send a letter, sighting the efforts to develop a formula and the possible increase in funds that may arise from it. Duane Scott also pointed out that all four MPOs had already sent a letter addressing the issue. Tom said he would send a copy of that letter to Committee members.
Jim McMahon suggested making it clearer in the document that only the Kittery Route 1 project is being funded with the KACTS allocation. With all of the funds and projects that are described, it may be difficult for people to understand how the funding works. He also suggested pointing out that the Kittery project is the Committee's #1 priority on a separate list developed in 2000.
Connie Garber suggested including a funding summary in the document with available funding by category, and also list the area's funding needs for comparison.
Dan Blanchette made a motion to adopt the Fiscal Year 2004-2006 TIP with suggested changes. The motion was seconded by Connie Garber and passed 7-0. Tom mentioned that the Committee would need to approve the TIP once the Air Quality Conformity analysis is completed.


3. Fiscal Year 2004-2005 Unified Planning Work Program (UPWP)
Tom started off the discussion by reviewing the amount of highway planning funds (PL) and Federal Transit Administration planning funds available to the Committee over the next 2 years. There are also carryover funds available, although the Committee may wish to hold some of this amount in reserve in case there are future needs. After some discussion, the only change made to the draft UPWP was to increase the amount in Task 6 - Special Studies by $6,000 in Fiscal Year 2004 to cover the cost of additional work to be completed for the Phase 2 Stormwater Management Plans. On a motion by Dan Blanchette, seconded by Jim McMahon, the FY2004-2006 UPWP was approved 7-0.

4. KACTS Urbanized Area & Planning Area boundaries.
The Committee reviewed proposed changes to the KACTS Planning Area boundary. Tom explained that each municipality has approved the boundary change. At this point, the Committee has not approved the changes. Duane Scott stated that the Committee should approve the boundary within the next few months, so that MDOT and all of the MPOs can use the new areas to develop the new TIP funding formula.
Tom also explained that technically, the urban cluster that connects to the Kittery urbanized area and includes York should be included in the KACTS Planning Area. The Planning Area is the area which is expected to be urbanized in 20 years. It is likely that York will be included in KACTS as a result of the next Census in 2010. The Committee is in no position to force a community to become part of the MPO, so it is really a local decision. Some discussion followed, and it was decided to invite representatives from the town of York to a future meeting to discuss the boundary issues. The KACTS boundary will not include any of York at this time, and Tom will put together a paper map for the next meeting that will need to be approved. The approved map will then need to be submitted to MDOT, FHWA, and the Governor's office for approval.

5. Study Updates.
Tom mentioned that the four towns of Kittery, Eliot, South Berwick, and Berwick have selected Environmental Engineering and Remediation, Inc. to complete the Phase 2 Stormwater Management Plans for each town. They received 6 proposals. The proposal from EER was for $9,800, with the option of completing additional work for $1,500 per town. The towns opted for the additional work, which brings the total to (see item 3 above). A preliminary meeting with EER staff is taking place following the KACTS meeting.
Tom explained that the South Berwick Origin and Destination Survey will be held off until September. The decision was made in order not to rush the project, and to better define the purpose of the survey. Wilbur Smith Associates will still be completing the work at that time, with cooperation from volunteers.

6. Other Business.
A letter from the Eastern Trail Management District seeking KACTS endorsement of the Eastern Trail project was discussed. On a motion by Dan Blanchette, seconded by Rebecca Grover, the Committee voted to endorse the Eastern Trail Project (7-0).
Tom said that SMRPC is going to be advertising for a new planner soon. He suggested the Committee begin thinking of having a new Chairperson to run the meetings.
Rebecca Grover passed out two brochures produced by the Maine Turnpike Authority explaining the new Exit numbering system, and also summarizing year 4 of the widening and modernization project.

There being no further business, the meeting was adjourned at 11:50 a.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Thursday
February 6, 2003
10:00 a.m.
Kittery Town Hall
==================================================================
Minutes
Voting members present: Terry Oliver - South Berwick; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Duane Scott - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Jim McMahon - Berwick; Rick Rossiter - Kittery; Jim Noel - Kittery; Dan Blanchette - Eliot.

Others present: John Rudolph - South Berwick

Agenda Items

1. Approval of Minutes for the October 30, 2002 KACTS meeting.
On a motion by Jim McMahon, seconded by Duane Scott, the Minutes of 10/30/02 were approved (7-0).

2. South Berwick Origin and Destination Survey.
John Rudolph provided some background information regarding the O&D Survey, and explained that the town Traffic Committee has been combined with the Comprehensive Plan Update Committee. This new committee is still very committed to getting this project completed, and in fact discussed the survey at its meeting on the previous night.
Tom Reinauer referred Committee members to the Scope of Work and estimate from Wilbur Smith Associates. There was concern expressed at the last meeting with the logistics and accuracy of handing out surveys to motorists. Staff has researched the possibility of license plate matching, and recommend using people to record plate numbers as opposed to renting/using video cameras to record the numbers. Wilbur Smith has supplied two separate estimates for conducting the work, one with their own staff, and one using volunteers from the town.
Rick Rossiter asked if the request for the O&D survey has come from the Town Council, or the Traffic Committee. Tom Reinauer and John Rudolph explained that the request came from the Town's Traffic Committee, though the Council has been aware of the project and Traffic Committee is a committee of the Council. Rick suggested that the Town of South Berwick be required to contribute a cash match for a portion of the survey cost, possibly 25%. Tom mentioned that KACTS has not asked for match from communities in prior study requests. Typically, Maine DOT provides the match for planning funds up to a certain amount. To date, KACTS has not exceeded that amount. Discussion followed over the merit of requiring a match, and how this idea would be applied in the future. Duane Scott recommended that having the town provide volunteers for the project, and thus reducing the costs, could count as a match.
Jim McMahon expressed some concern over the possibility of having to revisit a survey in the future. With the history of the downtown traffic issue, and previous positions adopted by the Town Council, he would like to see some language in a motion or elsewhere prohibiting the town from requesting future funding for a similar study. Dan Blanchette stated he would be more comfortable if the Town Council approves the Scope of Work. John Rudolph mentioned that the Council is going to meet the following Monday night.
Tom Reinauer also explained that the Committee has a Consultant Selection Procedure, which was adopted in 1993. It has only been used once since that time, for the preliminary planning of the downtown reconstruction project in South Berwick. The project was approximately $35,000. Discussion followed concerning the Selection Procedure, and the possibility of amending it to include a phrase about study cost. Perhaps there should be an amount, under which the Committee would not be required to use the Procedure. Jim McMahon made a motion, seconded by Dan Blanchette, to amend the Consultant Selection Procedure to include language having the Committee use the Procedure when a study cost is over $10,000. The motion passed 7-0. Duane Scott suggested that MDOT and FHWA review the document to make sure it still meets all of the requirements for the selection of outside consultants. He will check this out and get back to the Committee with any suggested updates or changes.
Dan made a motion to approve funding for the Origin & Destination Survey using Option #2 with volunteers, pending South Berwick Town Council approval of the scope of work. The motion was seconded by Jim McMahon and passed 7-0. Tom said he would send a letter to Council chairman and the Town Manager. It was agreed that the Committee's concern about future funding requests be included in the letter. (copy O&D Scope of Work and letter to Town Council are attached)

3. Fiscal Year 2004-2006 Transportation Improvement Program (TIP).
Tom passed out the latest estimates for the highway reconstruction projects, and also the Federal Transit Administration (FTA) operating assistance funds. The Committee can realistically fund only the Kittery Route 1 reconstruction project in this next biennium, but it may be a good idea to place the Eliot and Berwick projects in the third year. Tom explained that the Kittery project is currently ranked #1 on the list of projects for reconstruction.
Dan Blanchette made a motion, seconded by Jim McMahon, to approve the list of KACTS projects for the FY 2004-2006 Transportation Improvement Program. The motion passed 7-0. (Project list is attached)
Tom reminded the Committee that he would be working with MDOT staff to develop the TIP document over the next few weeks. A draft TIP must be made available for public comment period for at least 15 days before the document can be adopted. A public information meeting will also take place, most likely prior to the start of the next KACTS business meeting.

4. KACTS Metropolitan Planning Area boundary.
A map of the present KACTS boundary along with proposed changes was displayed with a projector. There were several questions regarding the definition of "Urbanized" used by the U.S. Census Bureau, and the differences between the Urbanized Area and the Metropolitan Planning Area. There were also several comments made about the connection of the Urbanized Areas of the State with the Phase 2 Stormwater regulations and requirements therein.
Changes to the KACTS boundary will require approval from the Committee before being sent to MDOT and the Federal Highway Administration. There does not appear to be any particular deadline for when changes need to be made. Tom Reinauer will check with the towns to make sure the proposed changes are acceptable, and then a final map will be developed for approval. This may be ready for the next meeting in March.

5. Geographic Information System (GIS) update, Global Positioning System (GPS) course.
Tom explained that as part of the Stormwater regulations, municipalities are required to map their stormwater systems. SMPRC has completed maps for Berwick and Eliot. Kittery has a much larger stormwater system, and is looking at using a Global Positioning System (GPS) to locate catch basins, pipes, etc. The University of New Hampshire (UNH) allows agencies and towns to borrow Trimble GPS units, although they require that potential users take a one-day course. Tom has worked with Nancy Lambert at UNH to set up a course for March 13 at the Wells Reserve. Kittery is planning to send three or four employees, and South Berwick will probably send two. The fee for the course is $150 per person. SMRPC will take the GPS data and convert it into the ArcView mapping program in order to produce maps and then provide updates to the database as towns need them.
A free map and database viewer is available from ESRI, the producer of ArcView, and towns could use this software to view data and print out their own maps once the data has been collected. The Town of Berwick is planning to add data to its map such as pipe diameter, type of material, date of repair, etc. Terry Oliver mentioned that South Berwick is very interested in using GPS to map not only their stormwater system, but also sewer and water lines. Tom Reinauer explained that they should be able to use KACTS planning funds for assistance, and that the next Unified Planning Work Program (UPWP) will be developed in the Spring.

6. Other Business.
Tom mentioned that the KACTS web site has some new traffic count information posted, and there is also an update on all of the active projects in the MPO area. This project status list will be updated monthly.

There being no further business, the meeting was adjourned at 11:50 a.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Wednesday
October 30, 2002
10:00 a.m.
South Berwick Town Hall
==================================================================
Minutes
Voting members present: Kathy Delp - South Berwick; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Duane Scott - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Connie Garber - York County Community Action; Jim McMahon - Berwick.

Others present:
Agenda Items

1. Approval of Minutes for the September 24, 2002 KACTS meetings.
On a motion by Connie, seconded by Duane, the Minutes of 9/24/02 were approved (6-0).

2. South Berwick Origin and Destination Survey.
Tom briefly went over the estimate for the O&D survey. He has spoken with Deb Morgan and also Mike Morgan at MDOT concerning the method of conducting the survey, and received some comments back from them regarding the estimate for the project. Mike Morgan suggested handing out surveys in both directions, where Tom had only estimated for one direction at each of the four spots near downtown. This may increase the number of survey copies and also labor costs if people are hired to hand out the surveys. Connie asked about the purpose of including both directions, since we may be hitting the same drivers twice. Tom said he wasn't sure, but would check with Mike Morgan at MDOT about this.
Discussion followed regarding the different methods of conducting an O&D survey, and whether doing the mail-back survey would effectively give the town's traffic committee and MDOT what they need. Jim expressed some concern with the 20% return rate, even if the results would be factored based on traffic counts conducted on the same day. Duane and Tom agreed that conducting the survey by matching license plates would be more accurate and capture more vehicle movements. We would also be able to include trucks if we used this method, which we were not planning to do with the hand-out surveys. The idea of stopping vehicles and asking questions was also discussed, but the time constraints and the idea of delaying people any more than necessary seemed to outweigh the benefits. With license-plate matching, there would be minimal disruption of traffic flow. Duane and Tom explained that there would either be people stationed at each site recording plates, or video equipment could be used and plates could be entered into a database later. Typically, only the last 3 or 4 digits of the plate and the state are recorded due to privacy issues.
Connie and Rebecca were not comfortable with approving the survey project without knowing more information about the license-plate matching. Tom said he could work with MDOT and produce an estimate for the O&D survey using this method, and also talk with John Rudolph from the South Berwick Traffic Committee. Jim stated that he is not questioning the merit of conducting a survey, but wants to make sure that the data results are accurate and worth the effort. He made a motion to table this item until the next meeting, pending an estimate based on matching license plates for the O& D survey. Connie seconded the motion, which passed 5-0. Tom said he would have an estimate prepared for the next meeting.

3. Fiscal Year 2004-2006 Transportation Improvement Program (TIP).
Tom explained that staff are just about finished with the text portion of the TIP document. Duane said that MDOT will be sending the project lists and other information within the next couple of months. There needs to be a public comment period on the draft TIP document, and also a public hearing. Tom said that the public hearing has usually been held just prior to regular KACTS Committee meeting, and this could be accomplished in December or January, depending on when project information becomes available. The operating assistance levels for York County Community Action (YCCAC) and the Cooperative Alliance for Seacoast Transportation (COAST) also need to be determined for the next funding cycle. Tom will work with the transit providers to establish these. He will also work with MDOT to develop a draft TIP and distribute the document to Committee members prior to the next meeting.

4. KACTS Metropolitan Planning Area boundary.
Tom explained that changes to the Planning Area boundary maps will need to approved by each municipality before the KACTS Committee votes on the map. The map then needs to be sent to MDOT and the Federal Highway Administration. Duane pointed out that the Governor's office also needs to be involved. He mentioned a meeting between MDOT and several Federal officials regarding the implications of making changes to the boundaries. From discussions at that meeting, it does not seem very advantageous to expand the Planning Boundary beyond what is required. MPOs will still need to include anything considered urbanized by the 2000 Census, and also include the area they expect will be urbanized in 20 years.
Tom stated that he was fairly conservative with his estimates. There have been several discussions over the years regarding the expansion of the KACTS boundary to include the entire area of each municipality. These have not resulted in any action to that effect. Tom will follow up with each KACTS town, and work toward an area-wide map that will be submitted from the Committee.

6. Other Business.
Rebecca stated that there will be a Maine Turnpike Authority board meeting on November 14 at the Wells Town Hall sometime in the evening. This is part of the Authority's decision to hold some of their meetings in different locations throughout the year. It is also possible that the next section of the Turnpike widening project will be opened that day, as well. Connie asked how construction of the Wells Transportation Center was progressing. Rebecca said that they are working on the plumbing and heating at this point, and have a tentative "ribbon-cutting" event planned for November 26th.
Duane mentioned that there will be a MPO session at this year's annual state transportation conference on December 5th. Tom said he was planning to attend. Connie will be part of a panel discussion on the Transportation Equity Act for the 21st Century (TEA-21) earlier that day. An invitation should be mailed out shortly.
Tom explained that Somersworth is working with the Seacoast MPO to look at changing some of their streets to one-way. This may have some effect on traffic patterns for Berwick, as well. Tom also mentioned that there is some concern about the timing of the traffic light located near the bridge on Route 9. Apparently, traffic is backing up quite far into downtown Somersworth during the afternoon peak hours. Jim suggested that the City Manager or Planner send a letter to Berwick outlining their concerns. Tom said he would relay this message, and also suggest that they send a copy of the letter to the MDOT Regional Office.

There being no further business, the meeting was adjourned at 10:55 a.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Tuesday
September 24, 2002
10:00 a.m.
South Berwick Town Hall
==================================================================
Minutes
Voting members present: Jon St Pierre - South Berwick; Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Rick Rossiter - Kittery; Dan Blanchette - Eliot; Duane Scott - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Connie Garber - York County Community Action; Jim McMahon - Berwick.

Others present: John Rudolph - South Berwick Traffic Committee; John Perry - Federal Highway Administration (FHWA).

Agenda Items

1. Approval of Minutes for the June 6, 2002 KACTS meetings.
On a motion by Connie, seconded by Dan, the Minutes of 6/6/02 were approved (8-0).

2. South Berwick Traffic Committee.
John Rudolph described the purpose of the Traffic Committee and some of the issues that members have been working on. The committee was established by the Town Council, and one of its major tasks is to determine if a bypass road is worth considering to alleviate traffic in the downtown area. Tom explained that he has been meeting with the committee, and they would like to have an Origin and Destination (or O&D) survey completed. This study would be the best way to determine traffic patterns, and also is the best way to determine how much traffic could possibly be diverted by a bypass. There are still many details that would need to be worked out, and MDOT would need to be consulted along the way to assure a study is done properly and results in the correct data. John stated that the Traffic Committee has no funding, and would like the KACTS Committee to fund the O&D survey.
Discussion followed regarding the history of the bypass idea in South Berwick, and some of the previous studies that have been completed, or not completed. John R. explained that the task for this Traffic Committee is to make a recommendation to the Town Council as to whether or not a bypass is worth pursuing. Duane and Tom explained some of the processes that would need to be followed, should the town decide they would like a bypass to be considered. The O&D survey is one of the first steps to be accomplished. Tom also stated that the O&D survey would have to be an amendment to the present KACTS Unified Planning Work Program (UPWP), as it could not be accomplished with the present level of planning funds. Dan made a motion, seconded by Connie, to have Staff develop a detailed work item and estimate for conducting an Origin and Destination survey and present this for a vote at the next meeting. Motion passed 8-0.


3. Fiscal Year 2004-2006 Transportation Improvement Program (TIP).
Tom distributed preliminary estimates for the three reconstruction projects visited by MDOT in July. Duane reminded the Committee that these were still draft estimates, and further refinements will most likely be made before they are sent to the Committee officially.
Tom asked if there was a deadline or idea of when KACTS should approve the TIP document. Duane stated that the end of November should be fine. A draft document could be developed in October, and then there are some public participation requirements that need to be met prior to Committee approval.
Some discussion followed regarding the estimates and the methods used to develop them. Dan asked if there was some type of inflation figure used, given the amount of time between the development of the TIP document and construction of projects. Duane stated that an inflation or indexing figure is used, and that MDOT has made changes recently to create more accurate estimates for projects. Staff will work with MDOT to develop a draft list of projects and a document for review in late October or early November.


4. KACTS Metropolitan Planning Area boundary.
Tom briefly explained the changes to the Urbanized Area boundary as a result of the 2000 Census. The Committee needs to approve a new Planning Area boundary, which is supposed to represent the area that the Committee believes will be Urbanized in 20 years. He distributed maps of each town with proposed boundary changes, and described the methods used to develop them. Examples of the data used include: 1990 and 2000 Census Block Population, constraints to development data gathered as part of the Route 236 Land Use Analysis project, digitized housing data from the Route 236 study, town zoning, and Aerial Photography from 1998.
Tom stressed that the maps are just a first "stab" at developing a new boundary, and asked members to take them back and discuss them with others and/or make changes. Discussion to continue at the next KACTS meeting.

5. KACTS web site.
After the meeting had been adjourned, several members viewed the new web site design.

6. Other Business.
Rick asked Tom to update the Committee on several of the mapping projects that are underway. Tom explained that Staff have completed the first phase of water, sewer, and under drainage system maps for Berwick. The plan is to add information to the database such as location of hydrants, catch basins, etc. Water and sewer maps have also been completed for the town of Eliot.
For Kittery, it seems more efficient to have the town hire an engineering firm to locate the under drainage systems using a Global Positioning System (GPS), and then have KACTS Staff develop the map. Tom mentioned that he would come to Kittery and discussion options with Rick and David, including splitting some of the cost of the project between the town and KACTS.

There being no further business, the meeting was adjourned at 11:50 a.m.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Thursday
June 6, 2002
10:00 a.m.
Kittery Town Hall
==================================================================
Draft Minutes
Voting members present: Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Lisa - Kittery Public Works Department; Dan Blanchette - Eliot; Don Craig - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Connie Garber - York County Community Action; Jim McMahon - Berwick.

Others present: John Wilson - Berwick Code Enforcement Officer; Lori Brann - MDOT; Dwayne Scott - MDOT..

Agenda Items
1. Presentation on new Maine DOT Driveway/Entrance Permit Rules.
This item was moved to the end of the meeting.

2. Approval of Minutes for the April 11, 2002 KACTS meetings.
On a motion by Connie, seconded by Don, the Minutes of 4/11/02 were approved (7-0).

3. Review of Unified Planning Work Program (UPWP) for the upcoming year.
Tom and Don briefly went over the upcoming year and some of the changes in planning tasks. The second fiscal year of the two-year UPWP begins on July 1, and this is the first time the Committee has developed a two-year UPWP. There is a small amount of leeway to add or switch funds within Task #7 - Special Studies, but the overall amount in the work program cannot be changed. Tom asked the Committee members to contact SMRPC in the next two or three weeks if there are any ideas for additional planning projects.

4. Update on current projects.
Tom reminded the Committee that the requests for traffic counts need to be soon. This will allow staff to schedule the counts throughout the Summer. Another Weigh Station diversion study is planned for the late Summer or early Fall. MDOT is currently upgrading the weith station facilities on Interstate 95, so the counts will have to wait until that work is complete.
Tom gave an update on the various mapping projects underway. Staff is currently working on the Eliot water and sewer maps, and will move on to Kittery once those are complete. Tom said he would check with David Schmidt or Rick Rossiter so see if Kittery is still interested in having water, sewer, etc. entered into the GIS system. Staff may also be working with South Berwick to conduct an inventory of their sidewalk system. Some field work for this was completed last summer, but it has been on hold.
The Rockingham Planning Commission is starting an Alternatives Analysis as part of the effort to extend the Metropolitan Bay Transportation Authority (MBTA) commuter line from Newburyport to Portsmouth and Kittery. This is a required step toward applying for "New Starts" Federal funding. SMRPC will be working with Rockingham to complete some of the study work for the Kittery area.


5. Other business.
The Committee spent some time reviewing changes to the urbanized area boundaries as a result of the 2000 Census. Tom explained that the Metropolitan Planning Area (MPA) boundary, or the area that is projected to be urbanized in 20 years, will have to updated over the next year. Don said that as a result of the urbanized area increasing, funding should increase a bit over previous allocations based on the formulas that are used. Jim asked if he could receive a map of Berwick with the new Census 2000 Urbanized boundary and the KACTS MPA boundary. Tom said he would make two maps for each municipality.
Jim MacMahon mentioned that there will be a meeting during the week of July 8th in Berwick to discuss the Phase 2 Stormwater Rules. He asked if the urbanized population figures for the 2000 Census have been released. Tom explained that the total number for each area is available, but the urbanized population within each municipality is still not yet available. The Census Bureau is releasing this on a state-by-state basis over the next 4 to 6 months. Jim stated that there is a possiblity or receiving a waiver for the Stormwater Rules based on population density. Tom said he would pass the data on when it becomes available.

There being no further business, the meeting was adjourned at 12:05 p.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Thursday
April 11, 2002
10:00 a.m.
Berwick Town Hall
==================================================================
Minutes
Voting members present: Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Rick Rossiter - Kittery; Dan Blanchette - Eliot; Don Craig - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Connie Garber - York County Community Action; Jim McMahon - Berwick.

Others present: Robert Perschy - Berwick Public Works Department.

Agenda Items
1. Approval of Minutes for the May 8, 2001 KACTS meetings.
On a motion by Jim, seconded by Connie, the Minutes of 5/8/01 were approved (7-0).

2. Six Year Plan
Tom referred the Committee to the Draft list of Six Year Plan projects. The list has not changed much since the last approval process, although the estimate for the Kittery Route 1 reconstruction project has increased. Tom briefly reviewed the process that the Committee followed in prioritizing the highway projects, and where the projects originated. Don mentioned that MDOT would like to have the projects approved by May 1.
Dan made a motion, seconded by Rick to approve the Six Year Plan list of projects with the change in the cost to the Kittery Route 1 project. The motion passed (7-0).

3. Transportation Enhancement Applications.
Tom explained that applications for Transportation Enhancement funds are due on July 1. Kittery is still interested in applying for funds to establish bike lanes as part of the Route 1 reconstruction project. The footprint of the road would need to be widened to accommodate a bike lane on each side. Rick asked if removal and burial of power lines is an eligible activity. Don explained that it is not the type of project typically funded through the Enhancement Program. Tom said he would check with Duane Scott, the contact at MDOT.

4. Other business.
Tom mentioned that request forms for the 2002 traffic counting season will be going out shortly. Staff will also be working with the Commercial Vehicle Enforcement division of the State Police to conduct another Weigh Station Diversion Study.
Tom gave a brief update on the efforts to complete water, sewer, and under drainage system maps for Eliot, Berwick, and South Berwick. Much of the work is being completed due to the Phase 2 Stormwater Rules. KACTS staff are currently working on changes to the first draft of the Eliot map, and we are planning to add data to the Berwick maps, such as pipe diameter, type of material, etc.
Tom also mentioned that the State of New Hampshire has established a Legislative Task Force to study the possibility of extending commuter rail from Newburyport to Portsmouth and possibly Kittery. He has attended two public meetings, and has also testified before the Transportation Committee of the N.H. Legislature.
The transportation section of the SMRPC website will also be updated and changed over the next 2 months. The address is www.smrpc.maine.org/transport.html.


There being no further business, the meeting was adjourned at 11:40 a.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Tuesday
May 8, 2001
10:00 a.m.
South Berwick Town Hall
==================================================================
Minutes
Voting members present: Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Rick Rossiter - Kittery; David Schmidt - Kittery; Dan Blanchette - Eliot; Don Craig - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Connie Garber - York County Community Action; Jon St. Pierre - South Berwick; Jim McMahon - Berwick.

Others present: Suzanne LePage - SMRPC.
Agenda Items
1. Approval of Minutes for the March 15, 2001 KACTS meetings.
Dan said that he under Item #3, in the last sentence "I" should be replaced by "It". On a motion by Connie, seconded by Dan, the Minutes were approved as amended. (8-0). Jim McMahon abstained.

2. Fiscal Year 2002-2004 Transportation Improvement Program
Tom referred the Committee to the Draft TIP, explaining that except for the air quality information for each project, the document should be complete. Jim suggested a correction regarding the town of Berwick's contribution to the COAST bus system. He explained that the language should read "The town of Berwick has contributed to COAST each year, and is expected to continue to contribute in the future". Jim also asked about the last project on the TIP list, the reconstruction project on Route 103 in Eliot. Tom explained that the supplemental funds for the Eliot project will not affect the KACTS allocation.
Rick stated he would like to go through the TIP list and discuss each project. He was particularly concerned with the perception that the Eliot project was going to delay the Kittery Route 1 reconstruction project, which was the Committee's first priority on the Six Year Plan. Tom explained that both the South Berwick Lower Maine St. project and the Eliot project were selected as part of a previous TIP, prior to the development of the Six Year Plan. The additional funds for Eliot did not come out of the KACTS allocation, and will not affect the funding or the timing of any project on the Six Year Plan list developed by the Committee.
Rick explained that the project descriptions on both of the resurfacing projects in Kittery don't make any sense. They appear to begin and end in very strange places. Quite a bit of discussion followed regarding where the correct/appropriate location should be for these projects. Tom and Don said they would contact the MDOT Regional Office, and have someone contact Rick to discuss these projects in detail. Rick said he would vote against approving the TIP unless the project descriptions were changed. David suggested that approving the document with a recommended change could be more effective, instead of having the document approved with Kittery voting against. David made a motion to approve the TIP, as amended and with changes in scope to Kittery Project #10665 and Project #10666 pursuant to Rick Rossiter's letter of February 21, 2002. Connie seconded the motion, which passed 9-0.

3. Unified Planning Work Program (UPWP) for Fiscal Years 2002 & 2003.
Tom asked if there were any questions on the content of the proposed UPWP. Dan asked if there should be an item for providing some staff assistance for the Eastern Trail Alliance. Tom stated that this could be covered under Task #9. Jim suggested listing the municipalities who are involved with the Eastern Trail as part of the item description. Dan made a motion to approve the FY 2002 & 2003 UPWP with this addition. Connie seconded the motion, which passed 9-0.

4. Update on Region 6 Transportation Advisory Committee (RTAC) Advisory Report
Suzanne explained the RTAC is in the process of developing its Regional Advisory Report (RAR). The RAR will be used by MDOT for policy guidance in developing the State's Long Range Transportation Plan. She passed out copies of a survey that the RTAC will be using to formulate priorities for transportation policy in the region. The surveys are self-addressed so they can be returned to SMRPC. Suzanne also mentioned that there will be a series of public meetings around the region to gather more input on the RAR.

5. Review of Federal Functional Classification for roads in the KACTS area.
Tom explained MDOT would like all of the MPOs in the state to review the present Federal Classification of roads in their areas, and recommend any changes. This was last reviewed in 1992. Tom offered to meet with each municipality, if needed, to review the classifications. Don reminded Committee members that the Classifications are based on the existing use of the road, and not future use.
Tom asked if MDOT is expecting an approval from the KACTS Committee or from each individual municipality. Don said KACTS needs to approve the Classifications for the MPO area.

6. Other business.
Jim suggested distributing a list of all past projects funded through the KACTS process, and show them by town. Tom said he would compile the list, and have a discussion at the next meeting. Tom also mentioned that new Census numbers may warrant a review of the MPO boundaries. He does not expect this to happen until sometime during the spring of 2002.
Rebecca gave a brief update on the Turnpike widening project. Construction is moving along smoothly, as is most of the traffic. Connie asked if the construction zone speed limits were still in effect/enforceable when there are no workers present. Rebecca stated that unless the signs are covered, they are in effect. Sometimes there may be only a few inspectors in the area, but the speed limits remain. Contractors are supposed to cover the signs when there is no work scheduled.

There being no further business, the meeting was adjourned at 11:30 a.m.

-- submitted by Tom Reinauer, SMRPC.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Thursday
March 15, 2001
10:00 a.m.
Eliot Town Hall
==================================================================
Minutes
Voting members present: Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Rick Rossiter - Kittery; Dan Blanchette - Eliot; Don Craig - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority.

Others present: Suzanne LePage - SMRPC.
Agenda Items
1. Approval of Minutes for the January 17, 2001 KACTS meetings.
Tom mentioned that Jim McMahon requested clarification on Agenda item #2. Fiscal Year 2002-2004 Transportation Improvement Program. He believed the Committee decided to take future reconstruction projects from the Six Year Plan list, and fully fund only one project at a time. Rebecca stated that she believes the intention of the Committee is to do just that, but to her recollection is this was not included in the motion in question. Dan agreed and thought that the Minutes accurately reflect the discussion and decisions that were made. After some further discussion, the Minutes were approved (5-0) on a motion by Dan, seconded by Don.

2. Presentation by Wilbur Smith Associates (WSA)
Bruce Hyman from WSA gave a brief presentation on the Statewide Transit Provision Study being conducted by Maine DOT and WSA. The major purpose of the study is to increase ridership on public transportation. They will be looking at demographic patterns in different regions of Maine and analyzing existing public transportation service levels. One major focus will be making local connections to supplement the "Explore Maine" transportation initiative being implemented by MDOT. WSA and MDOT will also be searching for ways to leverage additional funding through public and private avenues in order to reach fiscal sustainability for many of the existing and proposed services. The overall effort is to be completed by the end of the year, probably in November.
Don asked if airports were being considered. Bruce said that the major airports are being included in the study. Tom asked if they will be recommending changes to existing services, such as METRO service to and from the airport in Portland. It is convenient to get into Portland, but very difficult to get back to the airport based on the route and schedule. Bruce said that, generally, they are not going to recommend specific operational changes. They will be focusing more on gaps in service where the needs exist. John asked if there is a study advisory committee. Bruce responded that there is a Technical Committee and Advisory Committee, each of which were set up by the MDOT Office of Passenger Transportation. The first meeting of the study Advisory Committee should be within the next month.
Tom mentioned that there has been a lot of discussion and some efforts in establishing service between Kittery and downtown Portsmouth. Eventually nothing was started, but this connection is probably still the best opportunity for new or expanded service in the immediate future. Bruce left extra copies of the study scope and said someone from WSA will be returning at a later date for an update. Tom thanked Bruce for his presentation.

3. Fiscal Year 2002-2004 Transportation Improvement Program (TIP)
Tom briefly reviewed the proposed schedule for development and approval of the TIP. The Committee needs to have a public comment period of at least 15 days when a draft TIP document is developed. There also needs to be a public meeting, which has typically taken place prior to a KACTS business meeting. Tom plans on having a draft TIP mailed out in the next 2-3 weeks. I was agreed to hold a public meeting at 10:00 a.m. on May 8 at the South Berwick town hall. The regular KACTS business meeting will follow.
Tom also distributed a revised Six Year Plan list, which includes the KACTS projects which have either not yet been constructed, or have not yet gone to bid. It was requested that these projects be included due to the possibility of cost overruns during the bid process or the construction process. Rick mentioned that some of the Kittery projects on the list have been completed by the town. Tom said he would delete those projects. Rick also would like some additional information and communication on resurfacing projects. There are two projects on the present TIP (2000-2002) in areas where the town of Kittery is also planning some work. There needs to be better coordination when these projects are proposed. Tom said he would contact the regional MDOT office and have someone get in touch with Rick regarding proposed projects.

4. Unified Planning Work Program (UPWP) for Fiscal Years 2002 & 2003.
Tom reviewed some of the UPWP tasks suggested by Committee members since the last meeting. He explained that SMRPC will be preparing a draft UPWP and will distribute the document prior to the next meeting on May 8. Rick mentioned that he would like to have the under drain system and drainage basins mapped using a Geographic Information System (GIS), and possibly completing part or all of the task using PL funds.
SMRPC is planning to conduct another Weigh Station Diversion Study in the summer. The Committee recommended skipping this past year (2000) and conducting the study in 2001. Tom also mentioned that he is investigating the option of having a private consulting firm conduct most of the traffic counts, not only for the Weigh Station Study, but also for the rest of SMRPC's count program. He will keep the Committee informed and ask for a recommendation. Don mentioned that the KACTS Transportation Plan will need to be updated in 2003, so this task should be included in the second year of the UPWP.
Tom explained that there should be approximately $115,000 available for the two year period between July of 2001 and July 2003. Tom asked the Committee to take a good look at the draft document and make suggestions for additional planning tasks.

4. Other business.
Don mentioned that MDOT has mailed out the latest Functional Classification maps for review. They are requesting that each MPO take a look and suggest and modifications or changes by early summer. The maps will be discussed at the annual MPO meeting on April 4.
Tom explained that new Census numbers for 2000 are trickling in. Please call with any questions or information requests. New urbanized area boundaries and numbers are not due until spring of 2002. Suzanne asked if KACTS had ever considered incorporating York into the MPO. Tom explained that this has come up in the past, but that the Committee would probably not take any action without the approval of York.
Tom mentioned that all of the SMRPC traffic count data is available on the website for review and/or download. The address is www.smrpc.maine.org
Don said that MDOT recently sent out quarterly MPO project status reports. This information will eventually be available online.
The next meeting was set for May 8, 2001 at the South Berwick town hall.

There being no further business, the meeting was adjourned at 12:00 p.m.

 


 

KITTERY AREA COMPREHENSIVE TRANSPORTATION STUDY
METROPOLITAN PLANNING ORGANIZATION

K A C T S
Meeting
Wednesday
January 17, 2000
10:00 a.m.
Kittery Town Hall
==================================================================
Minutes
Voting members present: Tom Reinauer - Southern Maine Regional Planning Commission (SMRPC); Rick Rossiter - Kittery; Connie Garber - York County Community Action Corporation (YCCAC); Dan Blanchette - Eliot; Don Craig - Maine Department of Transportation (MDOT); Rebecca Grover - Maine Turnpike Authority; Sherry Allen-Bucar - South Berwick; Jim McMahon - Berwick.

Others present: Jon St.Pierre - South Berwick.

Agenda Items
1. Approval of Minutes for the November 15, 2000 KACTS meetings.
Jon St.Pierre stated that he was present at the meeting, although the minutes do not list his name.
On a motion by Dan, seconded by Connie, the Minutes were approved as amended. (8-0)

2. Fiscal Year 2002-2004 Transportation Improvement Program (TIP)
Tom explained that the Committee needs to make a decision on the allocation of funds. The only question on the allocation is whether to put the $880,000 toward the South Berwick Lower Main St. project, or split the funds and put some toward the Kittery Route 1 project. He stated that the South Berwick project was previously approved for Preliminary Engineering in a prior TIP, and preceded the prioritized list developed as part of the Six Year Plan process.
Jim said he would prefer funding one project at a time, and not split up the funds. He asked if there are any other partially funded projects that may need to be completed in the future. Tom stated there were no other partially funded projects, but it is possible for a project to need additional funding. In the case of the Cook St. reconstruction in Kittery, the construction bids came back higher than the allocated amount. The Committee approved additional funds for the project to cover these costs. This may also occur with the Route 103 reconstruction, which has not yet gone out to bid. Discussion followed. Tom suggested that when this happens, perhaps the Committee should look at other options instead of automatically covering the additional costs. The project scope could be scaled back, or the Committee could look for funds outside of its allocation.
Dan made a motion to allocate $880,000 to the South Berwick project. Jim seconded the motion. During discussion on the motion, Jim suggested an amendment stating that, in the future, the Committee will fund one project at a time and not divide the allocation for more than one project. Dan amended his motion to include this, and the amended motion was seconded by Connie. Tom suggested that perhaps the issue of not splitting the allocation would be best dealt with at the time of each TIP round. After some further discussion, Dan withdrew the amended motion and restated the original motion to allocate $880,000 to the South Berwick project. Connie seconded the motion, which passed 8-0.
Rick distributed a letter he wrote to Phil McCarthy, Kittery Town Manager, which depicted a timeline of KACTS projects and when the Kittery Route 1 reconstruction project is likely to be completed. Rick explained that it is his opinion Kittery would be better off if the town was not part of the MPO. A good deal of discussion took place regarding past and future funding, and the effect of Kittery leaving the MPO. Tom listed the other sources of funding which the MPO receives in addition to the Surface Transportation Program funds of $880,000 every two years. A list is included below:
Federal Transit Administration (FTA) ~$80,000/year for operating & capital assistance
Federal Transit Administration ~$10,000/year for planning
Federal Highway Administration ~$65,000/year for planning

The Committee decided to approach MDOT for additional funds. For KACTS not to be able to fund even one project in each TIP seems unreasonable. Tom explained that he would also be talking with the other three Maine MPOs and discussing the possibility of collectively pushing for more money.
Rick had questions as to the location of MDOT resurfacing projects listed. Tom offered to make maps of each project location and send them to Rick.

3. Unified Planning Work Program (UPWP).
Tom stated that the next work program will be a two-year program for Fiscal Years 2002 and 2003. The programs have traditionally only covered one year of planning work. Tom asked Committee members to think about planning tasks that could be placed in the next work program and send ideas in the next couple of weeks. There will be a draft UPWP distributed in March, and the Committee typically approves the document in early May. Don suggested that there be an item titled "special projects" to allow for some flexibility. With a two year work program, there may be items that need to be shifted based on the work plan amount.
Rick suggested looking at pedestrian issues near the Kittery Trading Post and surrounding areas adjacent to Route 1. Connie suggested looking at traffic changes on Route 236 and Route 1 as a result of Turnpike construction and toll changes.

4. Other business.
Tom mentioned that he attended a traffic permit scoping meeting for development at the existing Eliot Commons facility on Route 236 in Eliot. An "infill" development is planned which may include a Dunkin' Donuts and possibly a McDonald's restaurant. Tom also said that the Planning Commission recently hired Suzanne LePage who has been helping out with transportation projects.
The next meeting was set for March 6, 2001 at the Eliot town hall.

There being no further business, the meeting was adjourned at 12:00 p.m.

-- submitted by Tom Reinauer, SMRPC.

 

 

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